Facilities Request

Contact Union Reservations at 337-482-6939 or Building Services at 337-482-6345.

Hours of Operation:

Monday - Thursday, 7:30AM - 5PM
Closed for lunch, 11:45AM - 12:30PM
Friday 7:30AM - 12:30PM

Funding for the Ballroom & Theater sound and lighting systems, computer systems, Ethernet/wireless systems & LCD projection systems, provided by the Student Technology Enhancement Program (STEP) in coordination with the University Program Council (UPC)

Please download the Rental Fee Schedule PDF for pricing information.

Please review all sections and enter all required fields.

Client Information
  1. (required)
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  4. Person resposible for payment
  9. (required)
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  17. Event Time
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  20. Pre-Event Rehearsals Needed
  23. (required)
Room Setup
  1. We have standardized room setup templates & can advise you on customizing these!
  6. *local optional service only
  8. *head table &/or podium, and chairs
  22. Portable Stage
Catering
  1. Will you require catering or beverage service?
  5. *Note: The Customer is responsible for making catering arragements exclusively with Sodexho Food Services in room 189 of the Student Union. No outside catering allowed! Call 337-482-5756 for further details.
Technology
  1. Audio Equipment
  4. (includes wireless microphone & CD player)
  6. (hard wired hand held, all mics provided with amplified audio system)
  8. Wireless Microphones
  9. (4 dedicated units are available for the Ballroom)
  11. (2 dedicated units are abailable for the Ballroom, 1 is available for the Theater)
  14. (2 dedicated units are available for the Ballroom, 1 is available for the Theater)
  17. (4 are available, for the Ballroom)
  22. (Ballroom & Theater only)
  24. (Ballroom and Theater only)
  25. Video Equipment
  31. (Use with LCD video projector as substitute for overhead transparency/opaque projector)
  36. Technology
  37. Is client doing a Power Point presentation?
  39. (Union Equipment accepts CD, DVD or USB Flash Stick. It is advised that arrangements be made to pre-test media to insure system compatibility!)
  40. Portable Computer & LCD Projector System
  42. (MS XP® operating system, This is a three-level AV cart complete with desktop PC, flat-screen monitor, LCD projector with screen, & on-board computer sound system; the audio can be routed to external sound system)
  43. External Sound System Needed?
  45. Is client providing his/her own laptop?
  47. (Request LCD projector & screen, NOTE: The Union does not have Apple® adaptors so client must provide Apple® video output cable & adaptor if Union LCD projector requested) DISCLAIMER: We will do everything possible to keep outside equipment safe & secure, however, the University, the Student Union & staff are not responsible for equipment, supplies or materials brought in from or provided by outside sources.
  48. Does client need ethernet connection?
  50. Does client need wireless connection?
  52. Ethernet/Wireless Note: (12 working days advance notice required for General Public)
  53. Is client brining outside equipment?
  55. Lighting: Ballroom & Theater
  56. Stage Lights
  58. House Lights
  60. Follow spot light service
  62. Certification:
  63. By checking this box, I certify that I have indicated our needs herein, that I have read, understand, and will comply with the Universityer gulations governing advertising, facilities use, catering and alcoholic beverages, (further information is available in the University Student Handbook), and ind this organization to compliance with same. I further certify that this organization shall be responsible for all University charges for this event.
  65. (The labor cost to provide custom lighting services is .00/hr should the client request it or which may be quoted in price provided, and charged for, depending on the nature of the event)
 

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last updated on 01.30.2008 [3:37 pm]
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